Privacy Policy

  • Last updated on February 16, 2024
  • Perceivable by Not a Number Pty Ltd
  • ABN 75 663 732 376

1. Introduction

This document sets out the privacy policy of Not a Number Pty Ltd ABN 75 663 732 376 (referred to in this privacy policy as ‘Not a Number’, ‘we’, ‘us’, or ‘our’). For the purposes of applicable data protection law, (in particular, the General Data Protection Regulation (EU) 2016/679 (the “GDPR”) and the UK Data Protection Act 2018), your data will be controlled by us.

This privacy policy applies whenever we collect your personal information and/or personal data (your personal data). This includes between you, the visitor to this website (whether directly as our customer or as personnel of our customer), and us, the owner and provider of this website and also where we are directed by a third party to process your personal data. This privacy policy applies to our use of any and all data collected by us or provided by you in relation to your use of the website and the provision of our services to you.

We take our privacy obligations seriously. Please read this privacy policy carefully as it contains important information on who we are and how and why we collect, store, use and share your personal data in connection with your use of our website. It also explains your rights in relation to your personal data and how to contact us or a relevant regulator in the event you have a complaint.

2. Types Of Personal Information We Collect

The personal data we collect may include the following:

  • (a) registration information - when you create an account, you will be asked to provide your name, organisation and email;

  • (b) communication information - when you contact us, you may provide us with your phone number, email, and other information you choose to provide over such communication;

  • (c) credit card or other payment information - for our paid Services, our payment processing partner, Stripe, Inc. may also collect your name and billing address. Payment information is not shared with us and is maintained by Stripe;

  • (d) calendar integration information - read-only access for the purpose of automatically requesting to join a user's upcoming meetings. Accessing your calendar is only possible if you grant permission by connecting your Google Calendar or Microsoft Outlook Calendar. By connecting your calendars, we may be able to determine who works with whom within your organisation. This website cannot create, edit, or delete any events on a user's calendar. We understand that users may want to revoke access to their calendar at any time, and we have made it easy for users to do so. Users can disconnect their account in the settings, which will immediately remove access to their calendar;

  • (e) information in connection with any client surveys, questionnaires and promotions you participate in;

  • (f) when we use analytical cookies you have accepted, your device identity and type, IP address, geolocation information, page view statistics, advertising data and standard web log information;

  • (g) any other information provided by you to us via this website, in the course of us providing services to you, or otherwise required by us or provided by you.

3. How We Collect Personal Information

We endeavour to ensure that information we collect is complete, accurate, accessible and not subject to unauthorised access.

We may collect personal data either directly from you, or from third parties, including where you:

  • (a) contact us through on our website;

  • (b) communicate with us via email, telephone, SMS, social applications (such as LinkedIn, Facebook or Twitter) or otherwise;

  • (c) engage us to perform services to you;

  • (d) when you or your organisation offer to provide, or provides, services to us;

  • (e) interact with our website, social applications, services, content and advertising; and

  • (f) invest in our business or enquire as to a potential purchase in our business.


We may also collect personal data from you when you use or access our website or our social media pages. This may be done through use of web analytics tools, 'cookies' or other similar tracking technologies that allow us to track and analyse your website usage. The data we may collect by automated means may include, without limitation:

  • Device data: including, but not limited to, the type of browser and OS you use.

  • Usage data: including, but not limited to, search terms entered, pages viewed and the timing of your visit to our website.

  • Network and internet information: including, but not limited to, URLs, IP address, bounce rates, number of sessions initiated and location information.

  • Information we collect on the use of the website via cookies. For more information, please see our Cookie Policy.

Below are the types of data we collect from the Perceivable apps for the communications platforms that we support. Each is only applicable if you/your organisation has installed the app for the third party platform:

  • Perceivable Meeting Bot for Zoom: Information about your meetings including meeting names and times and your user information (e.g. email addresses).

4. Use Of Your Personal Information

We collect and use personal data for the following purposes:

  • (a) to create your account and provide services or information to you;

  • (b) for record keeping and administrative purposes;

  • (c) to comply with our legal obligations, resolve disputes or enforce our agreements with third parties;

  • (d) where we have your consent, including to send you marketing and promotional messages and other information that may be of interest to you. In this regard, we may use email, SMS, social media or mail to send you direct marketing communications. You can opt-out of receiving marketing materials from us by using the opt-out facility provided (e.g. an unsubscribe link);

  • (e) for our legitimate interests including:

    • (i). to develop and carry out marketing activities and to conduct market research and analysis and develop statistics;

    • (ii). to improve and optimise our service offering and customer experience;

    • (iii). to send you administrative messages, reminders, notices, updates and other information requested by you;

    • (iv). to consider an application of employment from you; and
    • (v). the delivery of our services.

5. Sharing your Data

We may share your personal data in certain circumstances, as follows:

  • (a) where there is a change of control in our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible at law our user databases, together with any personal data and non-personal data contained in those databases. This information may be disclosed to a potential purchaser under an agreement to maintain confidentiality. We would seek to only disclose information in good faith and where required by any of the above circumstances;

  • (b) credit-checking agencies for credit control reasons;
  • (c) disclosures required by law or regulation; and

  • (d) service providers and other affiliated third parties to enable us to provide our services to you:

    • Our use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

    • We use a set of third parties in order to offer you Artificial Intelligence (AI) Services such as processing intent, meeting recording, transcription, keyword generation and summarisation services etc. We ask for your explicit consent to share your data when creating your account. If you do not wish to share your data with AI-related third party service providers, do not proceed with account creation. AI features are indicated on the Site with iconography.

6. Security

We take reasonable steps to ensure your personal data is secure and protected from misuse or unauthorised access. Our information technology systems are password protected, and we use a range of administrative and technical measures to protect these systems. However, we cannot guarantee the security of your personal data.

7. Links

Our website may contain links to other websites. Those links are provided for convenience and may not remain current or be maintained. We are not responsible for the privacy practices of those linked websites and we suggest you review the privacy policies of those websites before using them.

8. Your Rights

You have various rights with respect to our use of your personal data:

  • Access: You have the right to obtain access to your information (if we’re processing it) and certain other information (similar to that provided in this privacy notice). This is so that you’re aware and can check that we’re using your information in accordance with data protection law.

  • Be informed: You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this privacy policy.

  • Rectification: We aim to keep your personal data accurate, current, and complete. We encourage you to contact us using our contact form to let us know if any of your personal data is not accurate or changes, so that we can keep your personal data up-to-date.

  • Objecting: You also have the right to object to processing of your personal data in certain circumstances, including processing for direct marketing.

  • Restricting: You have the right to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further.

  • Erasure: You have the right to ask us to erase your personal data when the personal data is no longer necessary for the purposes for which it was collected, or when, among other things, your personal data have been unlawfully processed.

  • Portability: You have the right to request that some of your personal data is provided to you, or to another data controller, in a commonly used, machine-readable format.

  • Complaints: If you believe that your data protection rights may have been breached, you have the right to lodge a complaint with the applicable supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office.

  • Withdraw consent: If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time. This includes your right to withdraw consent to us using your personal data for marketing purposes.


You may, at any time, exercise any of the above rights, by contacting our email address provided below.

9. How Long we Keep Data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We will securely destroy your personal data in accordance with applicable laws and regulations.

If you would like further information about our specific retention periods for your personal data, please contact us using our email address provided below.

10. General Data Protection Regulation (GDPR) Compliance

For residents of the European Economic Area (EEA), this website processes personal information in order to fulfil contracts we have with organisations that are our customers, as well as to pursue our legitimate business interests as set out in this Privacy Policy. Otherwise, we will obtain consent from an individual user in relation to processing of their personal information. When we process data on behalf of organisations under an agreement with that organisation, we act as the data processor and that organisation is the data controller.

Residents of the European Economic Area have certain data protection rights under applicable laws (including under the GDPR), including the right to request access to, obtain, correct, amend, delete, or limit the use of their personal data. Individual users who wish to exercise these rights should contact us using the contact information. In circumstances where we are the data processor and the organisation is the data controller, individual users may be required to contact the organisation to exercise these rights.

Information collected from users will be processed by us and some of our affiliate services and service providers (sub-processors). A list of our current sub-processors is available here. We will take reasonably necessary steps to ensure that your personal information is dealt with by them with the same level of caution and care as described in this Privacy Policy.

11. Transfers Outside the European Economic Area (EEA)

To provide our services, we may transfer the personal data we collect to countries outside of the UK or EEA which do not provide the same level of data protection as the country in which you reside and are not recognised by the European Commission as providing an adequate level of data protection.

When we do this, we will make sure that it is protected to the same extent as in the EEA and UK as we will put in place appropriate safeguards to protect your personal data, which may include standard contractual clauses.

For more information, please contact us at our email address provided below.

12. Children Under 16

We do not knowingly offer our Services to children under 16 years of age. If we become aware of usage of its services by individuals in this age group, we will attempt to delete all related information immediately. If you have reason to believe that a child under the age of 16 has provided personal information to us through use of the website or Services, please report it to us at privacy@nan.work

13. Contact Us

For further information about our privacy policy or practices, or to access or correct your personal data, or make a complaint, please contact us using the details set out below:

Email: privacy@nan.work

We may change this privacy policy from time to time by posting an updated copy on our website and we encourage you to check our website regularly to ensure that you are aware of our most current privacy policy. Where we make any significant changes, we will endeavour to notify you by email.

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